Shortlist vendors before you send a single RFP.
Your problem statement
We need meeting transcription for 400 sales reps. SSO is required, recordings cannot be retained after 30 days, and it has to write back into Salesforce.
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Everything downstream is built from this text
Problem statement to onboarded vendor, in one system.
Most tools stop when the responses arrive. This runs through demos, the award, and into vendor diligence.
One paragraph becomes a full RFP
The wizard drafts the scope, the vendor list, the weighted rubric, and the questionnaire. It sends nothing until you approve the last step.
Stage 1 of 7
Generated from your problem statement
Run the round before you spend anyone's goodwill.
A silent RFP researches how each vendor would most plausibly answer your questionnaire, from public sources, and scores it against your rubric. No email goes out.
You find out which four of the ten are worth a real round, and the other six never get an invitation they were going to lose anyway.
- 01
These are not vendor responses
They are Coverbase research, stored as simulated and labeled that way on every screen. You cannot hand one to an auditor as something the vendor said.
- 02
A real response always wins
Vendors who already submitted are skipped. Rerunning never deletes or overwrites a real answer.
- 03
Confidence is about the vendor, not the prose
Each answer carries how confident the model is that it matches the vendor's real position, and what public source it used. A polished guess and a documented fact do not look alike.
Change the weights, change the winner.
Nothing here is a fixed template. Same responses, same scores, three different rubrics, and the shortlist reorders in front of you.
Category weights
Weighted result
Scores per criterion never changed. Only the weights did.
- Rubric
- Your categories, your weights, your ideal answers.
- Scoring scale
- 5-point, 10-point, yes/no, or one you define.
- Lifecycle
- Rename or drop any stage. No deploy needed.
- Questionnaire
- Say how many questions and it splits them by weight.
- Reviewers
- Who scores what, and whether scoring stays blind.
- Terminology
- Call vendors suppliers if that is what your team says.
Most RFP software helps vendors answer. This one helps you ask.
The crowded part of this market is response automation, sold to the companies bidding. On the buying side you get templates and a deadline tracker. Nothing writes the requirements or tells you who should be on the list.
Built for the buyer issuing the RFP
Writes the RFP from a paragraph
Finds the vendors to invite
Runs a round with no vendor contact
Scores against your rubric, citing the response
Demo observations can move a score
Carries the winner into risk diligence
Categories, not specific products. Capabilities shift as tools ship, so check the current state of anything you are comparing against.
Everything an RFP needs, drafted.
The scope, the vendor list, the rubric, and the questionnaire. Every one of them yours to change before anything goes out.
- 01
What you need
Describe the problem in your own words. Everything downstream is built from this.
- 02
Clarify
Seat count, integrations, data sensitivity, budget band, incumbent, and your hard nos.
- 03
Description
Scope and proposal narrative, drafted. Say what is off and it redrafts that part, leaving the rest untouched.
- 04
Timeline
Milestone dates sized to the brief, plus which stages this RFP runs.
- 05
Vendors
5 to 10 researched bidders, where each sits, and what to probe them on.
- 06
Requirements
Weighted rubric with an ideal answer per criterion, concrete enough that reviewers agree.
- 07
Questions
The questionnaire, split across the rubric by weight so no category goes unasked.
- 08
Review
A last look at the whole thing, then it lands as a draft addressed to nobody.
What teams ask before their first round.
What is an agentic RFP?
An RFP where agents do the work a sourcing team would otherwise do by hand: drafting the scope and questionnaire, researching who could credibly bid, building the scoring rubric, and scoring the responses. You approve each step.
Can AI write an RFP for me?
Yes. Give it a paragraph and it asks the clarifying questions a procurement lead would ask, then drafts the description, proposal narrative, timeline, weighted requirements, and questionnaire. Tell it what is wrong in plain words and it redrafts, leaving everything your correction did not touch.
How does Coverbase decide which vendors to invite?
You pick a number between 5 and 10 and it researches the market from your brief: who could credibly bid, where each sits, and what to probe them on. Add your own at any point, and the Find more button returns new candidates without repeating itself. Contact addresses are public role-based ones where known and blank where not, so check every address before inviting anyone.
Can I run an RFP without contacting any vendors?
That is the silent RFP. It researches how each vendor would most plausibly answer, from public sources, and scores it against your rubric. Nothing is sent. Results are labeled as research everywhere they appear, and a real submission always takes precedence.
How are responses scored?
Against a weighted rubric you control, where every criterion carries an ideal answer concrete enough that reviewers converge on a score. AI scoring sits next to the human score and never overwrites it, and each suggestion cites the verbatim span it scored on.
Does it handle pricing and total cost of ownership?
Year-one cost and three-year TCO sit side by side, each badged for how firm the number is, with watch-outs like uncapped uplift and seat minimums pulled out. A response that never stated a figure shows blank, not zero.
What happens after we pick a winner?
You get a decision memo: the recommendation, each runner-up with the reason it lost, the risks you accepted, and what the winner must meet before signature. Onboarding opens the vendor record the RFP already created, prefilled with the sourcing research, so diligence starts with that work attached.
Can we run this from an AI assistant instead of the app?
Yes. The same flow runs over the Coverbase MCP server, so drafting, vendor research, requirements, questions, silent rounds, and comparison all work conversationally against the same records the web app uses.
Bring the RFP you are dreading. Watch it get drafted.
Already using Coverbase for third-party risk? Agentic RFP runs on the same vendor records, so an awarded vendor arrives in intake with the sourcing research attached. See the Autonomous RFP product page for how it fits the rest of the platform.