Run rigorous RFPs without reaching out to a single vendor.
Running an RFP is weeks of manual labor: emailing vendors, fielding questions, reading dozens of inconsistent responses, and trying to score them fairly. By the time you finish, the requirements have moved and the scoring is more art than evidence. Most teams don't have the bandwidth to run rigorous evaluations on every purchase.
Coverbase gives you a solutions-consulting team made of agents. You define the scope and the scoring rubric; the agents handle vendor outreach, research each respondent's capabilities, manage the Q&A, and score every submission against your weighted criteria with written rationale. Responses are ranked automatically, pricing and three-year TCO are captured and compared, and multi-reviewer consensus produces a defensible award. Every step is logged in a full audit trail.
Agents that run your RFP from invitation to award.
- 01
Agents run the full RFP lifecycle
Coverbase moves the RFP through every stage from Draft to Awarded, including Open, Q&A, Receiving Responses, In Review, Demos, and Shortlisted, so you are not running it from your inbox.
- Agents send and track vendor invitations through every status: Invited, Prequalifying, Submitted, Declined, Withdrawn, and Disqualified.
- Prequalification questionnaires filter out non-conforming vendors before they take reviewer time.
- On award, an intake session spins up automatically to kick off onboarding.
- 02
Vendor research and Q&A handled by agents
Instead of you reaching out to vendors and digging through their websites and trust centers, agents research vendor capabilities for you, pulling from public sources and submitted materials to build a complete picture of each respondent.
- Agents draft and manage the vendor Q&A, with publish controls so clarifications go to everyone or stay internal.
- Strengths, weaknesses, and follow-up questions are extracted automatically from every submission.
- 03
Custom scoring rubrics, applied consistently
Build weighted scoring groups and criterion-level guides with ideal-answer templates, then let agents score every response against them.
- Choose a 5-point, 10-point, yes/no, or custom scale.
- AI-powered scoring suggests scores with written rationale and a full breakdown, so human reviewers validate instead of starting from a blank page.
- Multi-reviewer consensus aggregation turns individual scores into a defensible group decision.
- 04
Ranking, pricing, and TCO in one view
Weighted scores roll up automatically into vendor rankings and side-by-side comparisons.
- Capture pricing across subscription, perpetual, usage-based, and hybrid models with year-one cost, three-year TCO, and line items.
- Compare total cost of ownership next to capability scores so the award decision is grounded in both fit and finance.
- Every step is captured in a complete audit trail of RFP events.
Real impact for procurement and sourcing teams.
Stop chasing vendors
Agents handle outreach, invitations, and the entire Q&A so you don't have to.
Score every response the same way
Custom weighted rubrics applied consistently, with AI rationale on every score.
Faster, defensible awards
Automatic ranking, consensus scoring, and a full audit trail back every decision.
Capability and cost together
Side-by-side scores plus three-year TCO, so you award on value as well as price.
Onboarding starts itself
Awarding a vendor starts an intake session automatically, so onboarding begins without a handoff gap.
“We used to run two or three serious RFPs a quarter because that’s all we had capacity for. Now agents do the outreach, research, and first-pass scoring on every one, and the evaluations are more consistent than anything we did by hand.”
Agents do the outreach
Agents run vendor research and Q&A; your team reviews the results.
Every response scored
Custom weighted rubrics applied with AI rationale.
Finalists ranked automatically
Weighted scores and TCO compared side by side.
Full audit trail
Every RFP event logged end to end.
How the award decision works.
Your rubric, the pricing, and the final call.
Can we customize the scoring rubric?
Yes. Set weighted groups, criterion guides, ideal-answer templates, and five-point, ten-point, yes/no, or custom scales.
Do the agents choose a winner?
No. We suggest scores and document why. Your reviewers validate the comparison and make the award.
How do you compare pricing?
We lay out year-one line items and three-year total cost for subscription, perpetual, usage-based, and hybrid bids.
What happens after the award?
We start intake for the selected supplier so onboarding picks up the decision and its context.