Speed with control
Automate procurement from intake to assessment to contract, with guardrails that keep your policies in force.
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Procurement in higher ed is everywhere and nowhere. Coverbase brings vendor risk under one roof.
Departments buy their own tools, research handles sensitive data, and GLBA and FERPA still apply to all of it. Coverbase gives a central team visibility into vendor risk across a decentralized campus.
CoverbaseHigher education | department request
Higher education | department request
A department brings a new tool
Department request
Student data scope
Review rules
Agent work
01Check the data
02Apply the rule
03Route the review
Review routed
The right office sees the request first.
Why colleges and universities choose Coverbase
- 01
Support GLBA Safeguards and FERPA reviews
Document the GLBA Safeguards work tied to financial aid and the vendor reviews behind student records under FERPA. - 02
Decentralized procurement, centralized view
See vendors brought on by every department, even the ones that skipped central IT. - 03
EdTech and research vendor risk
Assess the platforms touching student data and the vendors handling research data. - 04
More coverage without more staff
Automate diligence so a small central team covers the whole institution. - 05
Audit-ready records
Keep documentation ready for auditors and federal reviews.
One view across a sprawling campus
No central team can chase every department's vendors by hand. Coverbase does the chasing and the diligence for you.
Shadow procurement surfaced
Catch departmental tools entering without review.Student data mapped
Know which vendors touch FERPA-protected records and aid data.Automated diligence
Evidence gathered and assessed across vendors automatically.Reporting for leadership and auditors
Produce institution-wide vendor risk reporting on demand.
One platform for third-party risk and security
Explain with confidence
AI shows its reasoning for each recommendation, so you can explain your ratings, approvals, and exceptions.
Automate with assurance
Launch new workflows and adapt controls as your program and its regulations change.
How we protect your data
These are the practices behind the supplier records and evidence you keep in Coverbase. Read our security and privacy program.
To request our SOC 2 report or report a vulnerability, email security@coverbase.ai.
Independent review
A SOC 2 Type II audit against the AICPA Trust Services Criteria for security, availability, and confidentiality.Testing and remediation
External penetration tests every year, plus vulnerability scans and static and dynamic application security tests, with findings tracked through remediation.Identity and production access
SSO and SAML with Okta, Microsoft Entra, Google, and other identity providers. Multi-factor authentication is required for production access.Data protection
Data encrypted at rest with AES-256 and in transit with TLS 1.2 or higher.Internal accountability
Access logging, quarterly least-privilege reviews, and required employee security and privacy training.
FERPA, GLBA, and department ownership
Which records a provider receives changes the review.
Does FERPA apply to every campus vendor?
No. Your institution decides whether a provider receives education records and which FERPA permission or exception applies. We record the data use and your review.
Which financial-aid vendors need GLBA review?
For institutions participating in federal student aid, applicable GLBA Safeguards Rule duties include oversight of service providers handling covered customer information. We keep the provider evidence with your review.
Can individual departments keep their own vendor owners?
Yes. We retain the requesting department's owner while routing the request to central security and procurement reviewers.